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State of Ohio - Controlling Board Request
STATE OF OHIO
CONTROLLING BOARD
30 East Broad Street, 34th Floor
Columbus, Ohio 43215-3457
(614) 466-5721 FAX:(614) 466-3813
FUND/APPROPRIATION REQUEST Controlling Board No.
OBM0100122
Status:  Approved
Meeting Date:  7/27/2020

GENERAL INFORMATION

Agency
Budget and Management


Division/Institution
Administration

Authorization Requested Pursuant
to Revised Code Section 131.35
Increase Appropriation Authority
Create a New Fund
Establish Appropriation Authority
Fiscal Year(s)
2021
Bill No.

FUNDING INFORMATION
Fund
Group
Fund
Code
Appropriation
Line Item
Fund/Appropriation
Line Item Name
FYCurrent Appropriation AmountAmount of Increase or New Fund Total
Appropriation Amount
5CV1 042621 COVID Response Multiple Agencies 2020
2021
$0.00
$0.00
$0.00
$25,000,000.00
$0.00
$25,000,000.00
5CV1 440674 Coronavirus Relief - DOH 2020
2021
$0.00
$45,827,181.00
$0.00
$7,138,702.00
$0.00
$52,965,883.00
5CV1 042507 COVID Safety - Public Libraries 2021
$0.00
$18,300,000.00
$18,300,000.00
5CV1 042508 COVID Safety - Veterans Posts 2021
$0.00
$3,000,000.00
$3,000,000.00
5CV1 055507 COVID Safety - Crisis Centers 2021
$0.00
$8,750,000.00
$8,750,000.00
5CV1 055662 COVID Consumer Protection 2021
$0.00
$1,000,000.00
$1,000,000.00
5CV1 762610 COVID Safety - Deputy Registrars and Driver Test Ctrs 2021
$0.00
$4,660,000.00
$4,660,000.00
5CV1 900607 COVID Safety - Ohio Veterans Homes 2021
$0.00
$1,000,000.00
$1,000,000.00

SIGNATURES
     
Kimberly A. Murnieks 07/27/2020
   
Agency Director or Authorized Agent On The Date Of
   
07/20/2020 W. Fletch Zimpher
   
Date Controlling Board President/OBM Director
   
AGENCY CONTACT
Name:  Todd Clark Title:  Financial Manager
Phone:  (614) 644 - 8795 Fax:  E-Mail:  todd.clark@obm.ohio.gov
REQUIRED EXPLANATION OF REQUEST
  The Office of Budget and Management respectfully requests Controlling Board approval to establish and/or increase appropriation for the Office of Budget and Management and the Department of Health in FY 2021. This will allow the agencies to use federal funds made available from the Federal Coronavirus Relief Fund under the Coronavirus Aid, Relief, and Economic Security (CARES) Act, to support state efforts to respond to the COVID-19 pandemic.  
  The CARES Act allows states to use federal funding from the Federal Coronavirus Relief Fund for necessary expenditures incurred by the state due to the public health emergency caused by the COVID-19 pandemic incurred from March 1 to December 30, 2020, that were not authorized as part of the state budget. Under the direction of Governor DeWine, the state has been working across multiple agencies to support Ohio's response to the COVID-19 pandemic. This request includes a request to establish appropriation for the office of Budget and Management and increase appropriation for the Ohio Department of Health for expenditures anticipated for responding to the pandemic.

Planned expenditures include:

COVID Response Multiple Agencies - OBM ($25,000,000)

This new appropriation will be used to pay for COVID-19 response costs not otherwise paid by a standalone appropriation made to an agency. Standalone appropriations for CARES Act funding have been made for the Departments of Administrative Services, Agriculture, Education, Health, Higher Education, Natural Resources, Public Safety, and Rehabilitation and Correction, as well as the Adjutant General's Department, Development Services Agency, and the Environmental Protection Agency.

Coronavirus Relief - DOH ($7,138,702)

This appropriation increase will be used to pay for personnel expenses for a state pool of epidemiology support personnel, IT and other contract costs related to warehousing Personal Protective Equipment (PPE), test kits, and other response materials and maintenance costs associated with warehousing of PPE, other response materials, and procuring epidemiology support supplies for the Department's COVID-19 response activities.

COVID Safety - Public Libraries (new CRF line item to be administered by OBM) - $18,300,000

This new appropriation will be used to provide a $25,000 grant to each Ohio public library and branch location. The funding will be used to assist libraries in operating safely during the COVID-19 public health emergency, including supporting increased sanitation costs, maintaining social distancing, purchasing personal protective equipment (PPE) and other necessary costs to comply with public health orders, local health department recommendations, and best practices.

COVID Safety - Veterans Posts (new CRF line item to be administered by OBM) - $3,000,000

This new appropriation will be used to provide a $5,000 grant to Congressionally chartered veterans service organizations in Ohio with an active post location. The funding will be used to assist Ohio veterans posts in operating safely during the COVID-19 public health emergency, including supporting increased sanitation costs, maintaining social distancing, purchasing personal protective equipment (PPE) and other necessary costs to comply with public health orders, local health department recommendations, and best practices.

COVID Safety - Crisis Centers (new CRF line item to be administered by the Ohio Attorney General's Office) - $8,750,000

This new appropriation will be used to provide a $50,000 grant to Ohio Rape Crisis Centers and Domestic Violence Shelters in Ohio. The funding will be used to assist crisis locations in operating safely during the COVID-19 public health emergency, including supporting increased sanitation costs, maintaining social distancing, purchasing personal protective equipment (PPE) and other necessary costs to comply with public health orders, local health department recommendations, and best practices.

COVID Consumer Protection (new CRF line item to be administered by the Ohio Attorney General's Office) - $1,000,000

This new appropriation line item will be used by the Ohio Attorney General to provide public outreach to Ohio consumers, including older Ohioans, to prevent COVID pandemic-related scams and fraudulent schemes, and to investigate coronavirus-related consumer complaints. Fear and uncertainty surrounding the coronavirus pandemic could give rise to an outbreak of scams and the Ohio Attorney General's Office of Consumer Protection Division is warning Ohioans about scams including phony work-from-home schemes, phishing attempts seeking personal medical information, scams impersonating government officials such as the CDC, and pandemic-related price gouging. Since March 1, the Consumer Protection Division has fielded 2,545 coronavirus complaints.

COVID Safety - Deputy Registrars and Driver Test Ctrs (new CRF line item to be administered by the Dept of Public Safety) - $4,660,000

This new appropriation will be used to provide a $20,000 grant to Ohio Deputy Registrar locations and Driver Exam Station locations. The funding will be used to assist deputy registrars and driver exam stations in operating safely during the COVID-19 public health emergency, including supporting increased sanitation costs, maintaining social distancing, purchasing personal protective equipment (PPE) and other necessary costs to comply with public health orders, local health department recommendations, and best practices.

COVID Safety - Ohio Veterans Homes (new CRF line item to be administered by the Dept of Veterans Services) - $1,000,000

This new appropriation will be used by the Ohio Department of Veterans Services to safely operate the veterans homes in Sandusky and Georgetown, Ohio during the COVID-19 public health emergency, including supporting increased sanitation costs, maintaining social distancing, purchasing personal protective equipment (PPE) and other necessary costs to comply with public health orders, local health department recommendations, and best practices. The funding will be allotted $500,000 to each home.
 
   
Attachments Controlling Board Request No.: OBM0100122
Attachment TypeAttachment Description
Other Summary Details by Account and Agency
Other Detail by Agency and Account
Other Total CRF Appropriation Request by Agency and ALI

Fund/Appropriation Request 
Required Information
Controlling Board Request No.: OBM0100122
1. Identify the source of additional revenue (e.g., increase in fee, increase in state or federal grants, etc.).
  The U.S. Treasury as authorized in S.3548 of the 116th Congress (CARES Act)
   
2. If applicable, explain why creating and/or increasing a new fund and/or line item is more appropriate than depositing the revenue into an existing fund and increasing the appropriation authority of an existing line item.
  To maintain budgetary separation of state and local portions of the Coronavirus Relief Fund, new line items are necessary for this local funding.
   
3.
Time line: Has the revenue been received? Yes
 
Provide the receipt date of the revenue. April 15, 2020
4. For federal funds only, provide the following information:
 
a. Grant identification number from the Catalog of Federal Domestic Assistance: 21.019
b. Amount of state matching funds required: 0
c. Source (appropriation line item) of that match: N/A
d. Statutory or executive authority for participation in the program:
The Coronavirus Aid, Relief, and Economic Security (CARES) Act.
  Include a brief summary of the text or a copy of the reference.  
  Title VI of the CARES Act, creates the federal Coronavirus Relief Fund and specifies funding to be distributed to the states to pay for expenditures incurred due to the COVID-19 pandemic.
   
5. How will the additional appropriation and/or cash be used?
 
   
  Provide the following information below relative to this budgetary adjustment. NOTE: If a new fund and new appropriation authority are being requested, the "Current" and "Requested" columns are not required.
 
Account Category Account Category Description Current Appropriation Authority Requested Increase in Appropriation Total Appropriation Authority
500   Personal Services - Payroll   $2,350,000.00   $5,279,490.00   $7,629,490.00
510   Purchases Personal Services and Others   $7,920,362.00   $1,000,000.00   $8,920,362.00
520   Supplies and Maintenance   $35,446,743.00   $3,739,212.00   $39,185,955.00
530   Equipment   $0.00   $100,000.00   $100,000.00
550   Subsidies and Shared Revenue   $110,076.00   $32,715,000.00   $32,825,076.00
570   Capital Items   $0.00   $0.00   $0.00
590   Judgements, Settlements and Bonds   $0.00   $0.00   $0.00
Other   Other   $0.00   $25,000,000.00   $25,000,000.00
Total: $45,827,181.00 $67,833,702.00 $113,660,883.00
   
6. For each additional amount shown in the table, provide a short description of what the dollars will be used to accomplish. For example, if increasing a subsidy account category, provide detail on the added recipients or the allocation formula for distribution of moneys. For Account Category 500, respond to specific questions in number 9 below.
 
Account Category Short Description
500 Payroll costs for a state pool of epidemiology support personnel.
510 IT and other contract costs related to warehousing PPE, test kits, and other response materials/equipment.
520 Warehousing of PPE, test kits, and other response materials/equipment and epidemiology support supplies.
530
550
570
590
Other Payment and/or reimbursement of eligible COVID-19 response activities not otherwise paid from a standalone appropriation line item.
   
7. Will this transfer be used to maintain current service levels, expand an existing program or activity, or begin a new program? Explain.
  This funding will be used to support ongoing efforts by state agencies to combat the COVID-19 pandemic.
   
8. Based upon the response to number 7, explain how these services or programs would have been funded if this
additional funding were not available.
  To the extent state funding is available, agencies would utilize state funds to support efforts to combat the COVID-19 pandemic.
   
9. Account Category 500-Personal Services:
 
a. Explain why changes are being requested in the personal services account category 500.
The DOH portion of this request will continue to fund a state pool of epidemiology support staff at ODH to work to limit the spread of COVID-19. The DPS portion of this request will be used to pay overtime costs associated with expanded hours and staffing at Driver Examination locations, including the use of Highway Patrol cadets, overtime costs at the BMV call center and Deputy Registrar support call center, and overtime costs incurred within the BMV?s Remittance Processing and Reinstatement Processing uni
b. How many existing staff are being affected by this transfer? 126
What appropriation line item are they currently being paid?  100
c. How would these existing staff have been affected if these additional funds were not available?
This new funding allows ODH to extend the work of these staff members for an additional 6 months. DPS employees would be paid from existing limited state resources if this new funding was not available.
d. Will new staff be hired as a result of the additional funds?  Yes
  If so, how many?  14
e. How will these additional staff members and their associated operating expenses be paid for in subsequent
fiscal years?
The combined 140 positions (existing and new) are project staff and their work will cease when the COVID-19 outbreak and funding ends.
   
10.  List any other transfers involving these appropriation line items and/or cash approved by the Controlling Board in the current biennium, including the date and requested amount of the adjustment(s).
 
ALITransfer DateTransfer AmountCBR Number
440674 04/12/2020 $39,000,000.00 OBM0100100
042621 04/27/2020 $35,000,000.00 OBM0100101
440674 04/27/2020 $11,907,000.00 OBM0100101
440674 06/15/2020 $3,950,000.00 OBM0100101
440674 07/13/2020 $3,422,819.00 OBM0100107
440674 07/13/2020 $38,454,360.00 OBM0100112